Virrits — AI Automation Agency

The problem

Sound familiar?

Most agencies hit a ceiling not because they lack talent, but because their owner is running the entire system in their head.

⚠ What's happening now

🔴

You ARE the system

Every decision, every handoff, every approval flows through you. If you step away, things stall.

🔗

Tools don't talk to each other

Data lives in 4–5 disconnected places. No single source of truth. Manual copy-paste is your integration layer.

⏳

Hours lost at every handoff

Lead → project, approval → setup, payment → onboarding. Each transition costs time nobody is tracking.

📉

Can't scale without burning out

More clients means more manual work. You know AI could help but you're still copy-pasting into ChatGPT.

✓ After The AutoOps System

✅

Your team runs it from day one

Loom walkthroughs, written SOPs, and a live training session. They own the system — not just access to it.

🔌

Connected stack, single source of truth

Your CRM, PM tool, and communication layer all talk to each other. Data flows automatically, no touching required.

⚡

Automated handoffs, zero manual steps

Lead intake, onboarding, status updates, follow-ups — all triggered automatically at the right moment.

📈

Built to scale — 15 clients or 50

Error handling built into every automation. Infrastructure structured so growth doesn't require a rebuild.

The process

From kickoff to handoff in 11 days

Four phases, fully managed. You stay in the loop without being in the weeds.

AutoOps
System

🔍

🏗

⚡

📋

Click a phase to expand ↑

Select a phase to see what happens.

Discovery & Scoping

Days 1–2

Kick-off call to map your current workflow end-to-end
Audit existing tech stack — what's configured, what's abandoned
Identify the top 3 bottlenecks costing the most time or revenue
Define scope, deliverables, and success metrics
Collect credentials and access for all platforms

Infrastructure Build

Days 3–5

Build or restructure your CRM/PM from scratch if needed
Set up role-based views — each team member sees what's relevant
Configure integrations between platforms (GHL → Monday, etc.)
Build compliance gates and approval checkpoints where needed

Automation Layer

Days 6–9

Build Make.com or n8n scenarios to eliminate manual handoffs
Automate lead intake, onboarding, follow-ups, task creation
Add AI where it adds real value — not AI for the sake of it
Test every scenario with real data. Error handling built in.

Documentation & Handoff

Days 10–11

Loom walkthroughs of every workflow — what it does, how to fix it
Written SOPs stored inside the system itself
Live team training: not just "here's what I built" but "here's how you use it"
Handoff call with owner to walk through the full system end-to-end

Results

What clients actually achieve

Real outcomes from real builds. Numbers that appear when a system finally runs without you.

Marketing Agency

0+ hrs

saved per week across the team

11 days

from kickoff to full handoff

$0K

annual productivity value recovered

Automated fulfillment from lead to delivery

Disconnected ClickUp, GHL, and Google Sheets replaced with a single connected system. Owner removed from 90% of operational decisions.

Creative Agency

delivery capacity without new hires

0 new hires

needed to handle increased volume

100%

team independence from day one

Project management rebuilt around real workflows

Monday.com restructured with role-based views, automated task creation on client sign-off, and status-triggered notifications replacing Slack pings.

Professional Services

lead-to-client conversion rate

Automated

entire client lifecycle — intake to close

disconnected platforms connected

Client lifecycle automated end-to-end

GHL, Clio, Google Drive, email, and calendar connected for the first time. Day 3 and Day 7 follow-ups now happen automatically, every time.

About

Built fast.
Built to last.

I'm Viktor — the founder of Virrits. I've spent the last several years building automation and AI-powered operations systems for agencies and professional services firms across the US, UK, and Europe.

Over 30 completed projects. Every single client review on Upwork is a 5-star. I work with a maximum of 3 clients per month to make sure every build gets the depth and attention it deserves.

My background is in both automation engineering and understanding how agencies actually operate — which means I build systems that work on the shop floor, not just in demos.

n8n Make.com Zapier Claude Code ClickUp Monday.com GoHighLevel Airtable Notion Asana

Projects Completed

5.0 ★

Upwork Rating

Day Average Delivery

Markets Served

Our guarantees

You're covered. Full stop.

Every build comes with these commitments baked in — no negotiating required.

⚡

11-Day Delivery

Your system is built and handed off in 11 working days. If we're not done, we keep building until we are.

🛡

2-Week Post-Launch Support

Two weeks of bug fixes and adjustments after handoff, included in every engagement. No extra charge.

🤝

Satisfaction Guaranteed

We work with you until you're satisfied with what we've built. Your success is the measure of ours.

📋

Full Documentation

Loom walkthroughs of every workflow, written SOPs, and a live team training session — always included.

FAQ

Common questions

The questions prospects ask before they book. Answered honestly.

What if my current tools don't integrate with each other?+

Almost every tool we work with has an API, a webhook, or a native Make.com / n8n connector. We start with a full tech stack audit in Phase 1 specifically to map this out. In the rare case a direct integration doesn't exist, we build a workaround using middleware. We've never hit a dead end.

How much of my time does this actually require?+

Minimal. You need a 20-minute kickoff call, 20 minutes to fill out an onboarding form, and a final 30-minute handoff call. We'll ask clarifying questions over Slack or email during the build, but we're designed to work asynchronously so your team doesn't lose a week of productivity.

What happens after the 11 days?+

You get 2 weeks of post-launch support included — bug fixes and real-world adjustments as your team starts using the system. After that, you can continue independently (the whole point of Phase 4 is making you self-sufficient) or move to the Build + Shield or Build + Scale retainer if you want ongoing support.

Do you replace the tools we're already using?+

No. The entire premise of our service is that we work within your existing stack. We don't rip out ClickUp and replace it with something new — we audit what you have, fix what's broken, and connect what's disconnected. You keep your tools. They just finally work together.

What if something breaks after you hand it off?+

Every automation we build includes error handling — so when something breaks, it breaks loudly with a clear alert, not silently. During the 2-week post-launch period, we fix anything that surfaces. After that, clients on the Build + Shield plan have a 24-hour response guarantee. For Build clients, the Loom walkthroughs include a "what to do if this breaks" section for every workflow.

We help agency owners build fulfillment systems that run without them

Sound familiar?

You ARE the system

Tools don't talk to each other

Hours lost at every handoff

Can't scale without burning out

Your team runs it from day one

Connected stack, single source of truth

Automated handoffs, zero manual steps

Built to scale — 15 clients or 50

From kickoff to handoff in 11 days

What clients actually achieve

17 reviews. 5.0 stars. Zero exceptions.

Built fast.
Built to last.

You're covered. Full stop.

Common questions

Ready to stop being
the bottleneck?

We help agency owners build fulfillment systems that run without them

Built for the tools you already use

Sound familiar?

You ARE the system

Tools don't talk to each other

Hours lost at every handoff

Can't scale without burning out

Your team runs it from day one

Connected stack, single source of truth

Automated handoffs, zero manual steps

Built to scale — 15 clients or 50

From kickoff to handoff in 11 days

What clients actually achieve

17 reviews. 5.0 stars. Zero exceptions.

Built fast.Built to last.

You're covered. Full stop.

Common questions

Ready to stop beingthe bottleneck?

Built fast.
Built to last.

Ready to stop being
the bottleneck?